# Spacetihq - Workplace Optimization SaaS & UX UI Design URL: https://rondesignlab.com/cases/spacetihq-workplace-optimization-saas-ux-ui-design > Spacetihq optimizes office spaces with smart booking, real-time occupancy tracking, and data-driven insights for efficient workspaces. ## Spacetihq - Workplace Optimization SaaS & UX UI Design ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388970/2_0dff5f748a.webp) ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388968/3_1960ef2467.webp) > User feedback highlighted booking frustrations, so we focused on creating a seamless desk reservation system with a 3D office map. > > — Mari S., COO > Employee surveys showed hybrid work challenges, prompting us to develop real-time tracking for flexible workspace management. > > — Victoria P., Team Lead > Research showed confusion with scheduling, so we streamlined meeting room bookings and enhanced availability visibility. > > — Tyler B., UX Architect ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388970/4_aad472394d.webp) ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/5_8d38517cfe.webp) User Insights ## Real voices. Revealed backed by real data We conducted user research to identify pain points in workplace booking tools. Over 120 respondents tested the Spacetihq - Workplace Optimization SaaS ui / ux and shared feedback on usability, speed, and layout clarity. Insights from these sessions helped prioritize features that improve task efficiency and reduce time spent navigating the platform. ## Key insights from the interview ### 48% – Uncertainty Interviewees frustrate most about booking desks in their current office setup. ### 72% – Disconnection Users have described the challenge affecting productivity and collaboration in their workplace. ### 56% – Flexibility Respondents reported about the feature would most improve their hybrid workspace experience. ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/6_75e67e3af2.webp) > Our mobile app brings seamless workspace management on-the-go, empowering teams to stay organized and efficient. > > — Daniel Anderson, Co-founder at Spacetihq ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/7_f049381bb3.webp) Problem & Solution ## Impact that lasts. Turning ideas into measurable success Users struggled with unclear desk availability, slow booking interfaces, and disconnected workspace tools. Competing platforms often lacked real-time data and offered poor UX/UI for managing hybrid schedules. In Spacetihq - Workplace Optimization SaaS example, we solved these issues by integrating real-time seat tracking, streamlined booking, and a unified dashboard for better space management. > After testing, we found out that during peak hours, users couldn’t identify which desks were available or occupied. > > — Mari S., COO ## Solution We added a live seat map with color-coded indicators so users can instantly see which desks are free or occupied. This minimized decision time and increased booking accuracy. ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/8_c66d9677ef.webp) ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388970/9_cdd82840cc.webp) Mobile app ## Access made easy. Designed for busy professionals The mobile version of Spacetihq helps users reserve desks, manage hybrid schedules, and stay connected with their team in real time. Built for speed and clarity, the app supports a seamless experience across devices. Professionals can manage workspaces on the go without losing control of their reservations or team visibility. ## Key Features ### Map of space The interactive space map lets users view real-time desk availability and instantly book their preferred seat with just a few taps. ### Environment Index The Environment Index screen offers a visual overview of sustainability metrics, enabling users to monitor eco-friendly initiatives. ### Room Climate The room indicators screen provides real-time data on temperature, humidity, and air quality for optimal comfort. ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388973/10_cbadbe7e13.webp) > With our web app, we empower teams by optimizing office spaces and simplifying desk reservation processes. > > — Rachel Hughes, CPO at Spacetihq ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/11_fdb02604e1.webp) Typography and color ## Visual identity. Foundation built for clarity and character Our choice of **Urbanist** reflects a focus on accessibility and readability across devices. It provides a clean foundation that supports user attention without distraction. The typography aligns with Spacetihq’s goal of building trust through clarity. We selected a palette of bright, branded colors to support recognition and engagement. These choices form a consistent visual identity that balances usability with modern design expectations. ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/12_c241d2403a.webp) ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388971/13_86c948bd27.webp) Landing page ## First impressions matter. Designed to capture and convert The landing page was structured to highlight Spacetihq’s core features, including smart desk booking, live occupancy data, and workspace analytics. Each section guides the user toward action with focused CTAs and clear UI elements. Visual hierarchy and responsive layout help improve conversion and reduce bounce rates. ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388970/14_a8a3f500f9.webp) ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388972/15_f7993ce4c3.webp) Result ## Tangible improvements, visible in every metric Spacetihq saw a 34% increase in booking completion rate after launch. User satisfaction improved by 42% based on in-app survey data. Session length decreased by 18%, showing users found what they needed faster. > With the addition of the 3D map, office space management became more efficient, improving booking clarity and utilization. > > — Lucas Meyer, Founder at Spacetihq ## Office efficiency ### 69% – Space Optimization By integrating the 3D map, we improved office space efficiency, reducing booking conflicts and enhancing utilization. ### 43% – Team Productivity Spacetihq improved office efficiency by streamlining desk booking and workspace visibility. Teams were able to plan better, resulting in a 43% boost in productivity. ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388972/16_dc77254c4b.webp) ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388969/17_jpg_2ee97c9208.webp) Next Iteration ## Gratitude in every word The client appreciated the improved experience and measurable results in Spacetihq - Workplace Optimization SaaS project. They shared positive feedback on the platform’s performance and UX. For the next stage, the focus shifts to boosting user engagement by integrating social media strategies and driving traffic from external channels. > Great results! Next, let's focus on boosting engagement by leveraging social media for wider user reach. > > — Lucas Meyer, Founder at Spacetihq ![](https://res.cloudinary.com/ducxztw9n/image/upload/v1756388970/18_5d0b339587.webp)